Accounts Payable Specialist

Center of Excellence Poland
Hybrid (Poland)

At Evolve, we’re building a high-performing Center of Excellence (CoE) for Managed Finance. As an Accounts Payable Specialist, you will be part of our Purchase‑to‑Pay (P2P) stream and ensure that supplier invoices for our international tech and biotech clients are accurate, fast, and compliant — measured through clear Service Level Agreements (SLAs) & Key Performance Indicators (KPIs).

Your 90‑day impact

Take end‑to‑end ownership of Accounts Payable (AP) processing for assigned mandates (invoice capture → 3‑way match → posting → payment).
Stabilize Purchase Order (PO) compliance and Goods Receipt/Invoice Receipt (GR/IR) reconciliation; reduce aging and exceptions.
Identify automation opportunities (Optical Character Recognition (OCR) / electronic invoicing (e‑invoicing) / workflows) and document standard work in our CoE Playbook.

What you’ll do

Invoice Processing:
Formal/content checks, coding, 2/3‑way match (Financial Accounting (FI) / Materials Management (MM)), credit memo handling, cash discount steering.
Vendor Management:
Create/maintain vendor master data, clear open items, act as the interface to Procurement and business stakeholders.
Payments & Compliance:
Prepare payment runs in the Single Euro Payments Area (SEPA), support approvals, ensure audit trail & documentation; support Value Added Tax (VAT) checks (incl. reverse charge).
Close & Reporting:
Support month/quarter/year end (AP aging, accruals, KPIs), reconcile GR/IR, assist with intercompany.
Continuous Improvement:
Analyze bottlenecks, drive automation (OCR/Workflows), maintain Standard Operating Procedures (SOPs); contribute to our CoE Playbook.

What you’ll bring

Must‑haves

2+ years in an AP role with significant invoice volume.
Hands‑on with Microsoft Business Central or comparable Enterprise Resource Planning (ERP) systems
Working knowledge of European Union Value Added Tax (EU VAT) (invoice requirements, reverse charge, e‑invoicing/Peppol).
Structured, ownership mindset, KPI orientation; strong communication.
Languages: Polish (C1), English (B2+); German (B1+) is a plus.

Nice to have

Experience with OCR/workflow tools.
Know‑how in Vendor Master Governance, banking/payment runs, and fraud‑prevention checks (International Bank Account Number (IBAN)/bank validation).

Our stack

Microsoft Business Central, collaboration on Microsoft 365 (M365), ticketing/work management to track SLAs and cycle times.

What we offer

Above-market compensation with extras: competitive base salary, performance bonus, private medical care, home‑office stipend (equipment & internet), additional paid leave.
Agile scale-up structures, zero red tape: flat hierarchies and approachable leaders, short decision paths (no endless approvals), clear ownership with a dedicated go‑to person. You ship, see impact fast, and your ideas directly shape the CoE.
CoE environment with clear career paths (Senior AP, Team Lead, P2P Excellence).
Modern working model (hybrid/remote within Poland), great hardware, learning budget & certifications.
Focus on automation over busywork — real end‑to‑end processes instead of silos.
International clients across Tech & Biotech, fast learning curve, high impact.

How we work

Zero‑defect mindset: Quality first — and with smart automation, both quality and speed.
Transparent: Daily KPIs (Aging, First‑Pass‑Yield, Cycle Time) visible to team and clients.
One team: Tight collaboration with Procure‑to‑Pay, Record‑to‑Report, and Customer Success.